Privacy Policy

1) Scope

This Policy applies to personal information processed through the Actors Database App and this Site. It covers data you provide directly, data generated by your use, and limited third‑party data we receive. If a term conflicts with our Terms of Use, this Policy controls for privacy matters.

2) Information We Collect

2.1 Account & Identity

• Authentication: We may support anonymous sign‑in or account creation via email/identity providers. For email sign‑in, we collect your email; for anonymous sign‑in, we store a randomly generated identifier.
• Profile: Name, stage name, pronouns, contact methods, location, tags, skills, languages, training, contracts, roles, availability, notes, and any other fields you choose to store.

2.2 Content You Upload

• Media: Headshots, gallery images, reels, documents (e.g., contracts). Metadata such as file name, size, and upload timestamps may be processed.
• Structured Data: Actor records, auditions, ratings, training entries, schedules, and related content you create in the App.

2.3 Device & Usage

• Device: Device model, OS version, app version, language, time zone, and system logs.
• Usage: Interactions with features (e.g., uploads, saves), performance metrics, crash reports, and diagnostics.
• Website analytics: IP address, browser type, pages viewed, referrer, approximate location (derived from IP), and cookies described below.

2.4 Third‑Party Sources

• Service Providers: We receive limited data from vendors that host or analyze our services (e.g., Firebase).
• Optional integrations: If you connect third‑party services, we process the data necessary to provide the integration you request.

Do not upload content you do not have rights to share. Avoid including sensitive personal information unless strictly necessary (e.g., health, biometric, or government ID data).

3) How We Use Information

• Provide, maintain, and improve the App and Site.
• Authenticate users and secure accounts.
• Store and sync your actor database content across devices.
• Process uploads, generate thumbnails, and optimize media delivery.
• Respond to support requests and communicate about service changes.
• Monitor performance, debug issues, and prevent abuse.
• Comply with legal obligations and enforce our terms.

4) Legal Bases (EEA/UK)

Where GDPR/UK‑GDPR applies, we process personal data based on:

• Contract: To provide the App and related services you request.
• Legitimate Interests: To secure, improve, and analyze our services.
• Consent: For optional features (e.g., marketing emails) where required; you may withdraw consent at any time.
• Legal Obligation: To comply with applicable laws.

5) How We Share Information

• Vendors/Processors: We use trusted providers to host, process, and analyze data (e.g., Google Firebase Authentication, Cloud Firestore, and Cloud Storage). These providers act under our instructions and are bound by appropriate contractual and security obligations.
• Legal: We may disclose information to comply with law, protect our rights or users, or respond to lawful requests.
• Business Transfers: If we are involved in a merger, acquisition, or asset sale, your information may be transferred with appropriate protections.
• Your Direction: We share or publish content when you choose to do so (e.g., sharing a portfolio link).

We do not sell personal information. We do not share for targeted advertising unless explicitly stated and consented to in your region.

6) Cookies & Tracking

On the Site, we may use cookies and similar technologies to remember preferences and analyze traffic. You can adjust cookie settings in your browser. If we use analytics (e.g., Google Analytics), it collects usage information as described in its documentation. The App itself does not use browser cookies.

7) Data Retention

We retain personal information for as long as necessary to provide the services, comply with legal obligations, resolve disputes, and enforce agreements. Typical retention examples:

8) Security

We implement technical and organizational measures designed to protect personal information (e.g., encryption in transit, access controls). However, no system is 100% secure. You are responsible for maintaining the confidentiality of any credentials and for what you store in the App.

9) International Data Transfers

We may process and store information in countries other than your own. Where required, we rely on appropriate safeguards for cross‑border transfers, such as Standard Contractual Clauses.

10) Your Privacy Rights

Your rights depend on your location. Subject to exceptions and verification, you may request to:

• Access a copy of your personal information.
• Correct inaccurate data.
• Delete data (including closing your account).
• Port data to another service.
• Object to or restrict certain processing.
• Opt out of marketing communications.

EEA/UK residents may also complain to a supervisory authority. California residents have additional rights under the CCPA/CPRA, including rights to know, delete, correct, and opt‑out of certain sharing. We do not sell personal information as defined by CCPA.

How to Exercise Rights

To exercise your rights, contact us at [privacy@yourdomain.com]. We may request information to verify your identity and jurisdiction.

11) Children’s Privacy

The App and Site are not directed to children under 13 (or the minimum age in your jurisdiction). We do not knowingly collect personal information from children without appropriate consent. If you believe a child provided personal information, contact us to request deletion.

12) Changes to this Policy

We may modify this Policy from time to time. We will post updates on this page and update the “Last updated” date. Material changes may be communicated via the App or email when appropriate. Your continued use after changes constitutes acceptance of the updated Policy.

13) Contact Us